Data Day 11.0 Poster & Presentation Submission Guide

Guidelines for Participants

Thank you for participating in Data Day 11.0! Below are the step-by-step instructions for submitting your poster video presentation (either one slide or multiple) through MediaSpace and the Data Day Submission site.

Step 1: Record Your Presentation

Students will record their presentation using Zoom. Please follow these guidelines to ensure a smooth presentation recording:

1. Open Zoom and start a new meeting.
2. Share your screen to display your poster or slides.
3. Click "Record" and begin presenting.
4. Ensure that all team members appear on the screen at some point during the recording. This is important for visibility and engagement.
5. Keep your presentation concise—no longer than 3 minutes in total.
6. Once finished, click "Stop Recording" and end the meeting.
7. Locate your recorded file on your computer (Zoom automatically saves it in your Documents > Zoom folder).

Step 2: Upload Your Video to MediaSpace

1. Go to Carleton’s MediaSpace - https://mediaspace.carleton.ca
2. Log in using your MyCarletonOne credentials.
3. Click on “Add New” and select “Media Upload”.
4. Click "Choose a file to upload" and select your Zoom recording file.
5. Wait for the upload to complete.

Step 3: Add Your Video Details

1. Under Title, enter your poster or presentation name.
2. In the Description field, include the following:
   • Your full name(s)
   • Your course number (if applicable) or mark it as a general submission
   • Any other relevant details about your presentation

Step 4: Set Publishing Status

When selecting your publishing status, choose one of the following:

• Unlisted – Only those with the direct link can view the video (recommended).
• Published – The video is visible in the Carleton MediaSpace gallery (optional).

Step 5: Save and Copy Your Video Link & Embed Code

1. Click “Save” to confirm your upload and settings.
2. Once saved, click on your uploaded video to open it.
3. Copy the URL link from the address bar.
4. Click on the “Share” button below your video and copy the embedded link as well.

Step 6: Submit Your Video to the Data Day Website

1. Go to the Data Day Poster Presentation Submission Site
2. Fill in the required fields, including your name, poster title, DATA5000 or general, supervisor names, and abstract.
3. Paste both the MediaSpace video URL and the embedded link in the designated fields.
4. Review your submission to ensure all information is correct.
5. Click Submit.

Important to note: Both the URL and the embedded link must be submitted to ensure your video is accessible for review and judging.